Citrix ShareFile for ER File Submission

Please review the User Guidelines before submitting a User Access request, found at the bottom of this page.

User Guidelines

Environmental Review Submission Overview

This ShareFile folder is only for submitting digital archaeological survey files (i.e., reports, site forms, GIS data, etc.) to the Office of State Archaeology (OSA) for Environmental Review (ER).

If this is the first time the project has been submitted to us for ER, please see the HPO Project Review Checklist for information on how to initiate a project review.

• If you are submitting digital reports and site forms for review before the project was assigned an ER tracking number due to other federal regulations, please see How to submit digital archaeological survey files for projects that have NOT received an ER number.

To request archaeological site numbers and archaeological accession numbers, please email shapefiles and maps of the site(s) to site.numbers@dncr.nc.gov. Do not submit site forms or reports prior to receiving permanent site numbers.

To submit curation documents, contact the Office of State Archaeology Research Center at osa.curation@dncr.nc.gov.

All other submission types, including Historic Structure Survey Reports, should be submitted to environmental.review@dncr.nc.gov.

Please allow 30 days from receipt of a completed submission for the SHPO’s review; incomplete submissions will be returned.

Do not add any other users to this folder without first checking with the OSA.

How to submit digital archaeological survey files for projects that have received an ER number

Create an individual project subfolder within your agencies main folder using the following naming convention:

• ER Number_Date
  • Upload 1 copy of the report as a searchable PDF.
  • Upload 1 copy of the site form with a site map for each site as separate searchable PDFs.
  • Other files such as shapefiles, GPR data, photographs, and other digital survey documents may also be uploaded.
• Email a transmittal letter to environmental.review@dncr.nc.gov to initiate the review. The transmittal letter should include:
  • The name of the ShareFile Folder the archaeological survey documents was uploaded.
  • The date on which the documents were uploaded.
• Review of this project will not begin until the transmittal letter is submitted.

When submitting revised reports and/or site forms, please create a new subfolder within the main folder using the following naming convention:

• ER Number_Date_revised
  • If applicable, upload 1 copy of the report as a searchable PDF.
  • If applicable, upload 1 copy of the site form with a site map for each site as separate searchable PDFs.
  • If applicable, other files such as shapefiles, GPR data, photographs, and other digital survey documents may also be uploaded.
• Email a transmittal letter to environmental.review@dncr.nc.gov to initiate the review. The transmittal letter should include:
  • The name of the ShareFile Folder the archaeological survey documents was uploaded.
  • The date on which the documents were uploaded.
• Review of this project will not begin until the transmittal letter is submitted.

How to submit digital archaeological survey files for projects that have NOT received an ER number

We recommend that applicants wait to conduct surveys until one has been requested by OSA. If you are submitting digital files for review before the project was assigned an ER tracking number due to other federal regulations, create an individual project subfolder within the main folder using the following naming convention:

• County Name_Project Name_Date
  • Upload 1 copy of the report as a searchable PDF.
  • Upload 1 copy of the site form with a site map for each site as separate searchable PDFs.
  • Other files such as shapefiles, GPR data, photographs, and other digital survey documents may also be uploaded. 
• Email a transmittal letter to environmental.review@dncr.nc.gov to initiate the review. The transmittal letter should include:
  • A detailed description of the project/undertaking.
  • A map of the project area with clear boundaries of the ground disturbing activities. Shapefiles and/or construction designs of the project are also accepted.
  • The name of the ShareFile Folder the archaeological survey documents was uploaded.
  • The date on which the documents were uploaded to ShareFile.
  • Please see the HPO Project Review Checklist for more information.
• Review of this project will not begin until the transmittal letter is submitted

User Access Form

You may add up to five users for ShareFile access.